Secretary - Mining & Metals
Sandton
R Negotiable
Responsible for providing Secretarial and Administrative support to the SBU Head and the team to ensure an efficient running of the SBU.
To assist Head and colleagues with support through planning and coordination of information to optimize workflow procedures in the SBU.
To be the point of reference for all queries, requests or issues and be an integral part of the business unit.
QualificationÂ
Matric
Relevant Diploma
Knowledge SkillsÂ
2 to 5 years proven Secretarial and Administration experience.
The following computer skills and knowledge of office software packages are essential.
MS Word; PowerPoint; Excel; Outlook
Knowledge of SAP will be an added advantage
Internal /Operational Processes
Provide secretarial support and general administrative function to the Head and team members, including transactions pipeline administration (SAP based)
Receive, direct and relay telephone messages and follow up with team members to ensure that it has been actioned
Provide general administration work including typing, reports, presentation slides, scheduling appointments and collating minutes
Arrange and manage meetings or events and supporting logistics
Assist in minutes taking
Manage the Head’s diary
Maintain the general filing system and file all correspondence, as well as maintaining electronic filing on Docupedia and the SharePoint
Making travel arrangements and processing claims for the Head and team members (as required)
Facilitate maintenance of office equipment
Requisition of stationery
Facilitate the on boarding of new staff members joining the team
Customer Focus Stakeholder Management
Provide professional secretarial support
Provide an efficient customer service to both internal and external customers
Learning, Leadership People Growth
Manage own development to enhance own competencies