Supervisor - fund services

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R 300000 ZA Per annum

The primary functions of a Supervisor is tocheck and supervise the tasks required to successfully complete a NAV (Being an A Signatory). In certain circumstances a Supervisormay also be required to perform these tasks. Anadditional function is to produce financial statements in accordance with the most relevantaccounting standards for anallocated portfolio of clients. MAIN RESPONSIBILITIES AND DUTIESCheck and authorisepayments (as an A Signatory) to ensure the payment has been correctly preparedand the correct instructions are going to be processed. Check and approvevaluations (as an A Signatory) to ensure all the required information has beencaptured and processed correctly resulting in the expected valuation movement. Supervise others toensure the accuracy, completeness and timeliness in performing the followingfunctions: Reviewing and ensureall documentation are in place for investment purchases and sales /distributions. Executing investmentpurchase transactions. Setting-up andcapturing of investments on the relevant accounting system. Monitoring ofdistributions / sales proceeds receivable and capturing of these on therelevant accounting system. Preparation ofaccurate quarterly (pre fair market value and post fair market value) accounts(including capital statements for investors). Preparation of accurateexpense and accrual calculations, including management and admin feecalculation. Performing weekly cashreconciliations and proper investigation and resolution of any reconcilingdifferences. Performing daily cashmanagement (including preparing payment and transfer instructions) and updatingthe cash transactions on the relevant accounting system. Capturing daily cashmovements as well as trades and updating transactions in the relevantaccounting system. Investigating andanswering queries with auditors and clients. Ensuring compliancewith company policy and procedures; client service level agreements andinternal controls. Sending out valuatione-mails to pre-defined distribution lists. Preparation of calland distribution notices. Sending out call anddistribution notices to pre-defined distribution lists. Monitoring andcapturing of call money received and following up on outstanding calls. Completion andperforming of other sundry administrative tasks, including filing of quarterend accounts. Completion ofquarterly statutory returns. Accurately updatingand maintaining relevant sections in the KPI spreadsheet. Note: Although theprimary function of a Supervisor is checking and supervising the above tasks,in certain circumstances a Supervisor may also be required to perform the abovementioned activities. Coach and superviseother team members (including training and coordinating the training of newteam members) to ensure the team functions as a cohesive unit. Actively participatein ensuring all processes and procedures are properly documented and adhered toensure no accounting errors occur and the team has latency in place. Query and issueresolution within the team (whether it’s the relevant accounting system orsystem issues, or client or custodian issues) to ensure no queries or issuesresult in an error, breach or client dissatisfaction. Investigate errors,complete the required JTC error reporting process and implement the requiredremedial action in order to ensure the error is not repeated. Actively andcontinually identify and report high risk areas and gaps in processes to ensurethe identification and escalation of risks and gaps. Participate activelyin projects, specifically risk reduction and efficiency gain projects relevantto the related fund admin teams to ensure the successful implement andcompletion of the specific Fund Admin project actions and timelines. Check GFSC quarterlystatutory returns in order to ensure JTC satisfies the fund regulatoryobligations. In isolated instancesor where there’s an emergency be able to provide cover and checking in otherteams and for other clients/funds to ensure the relevant client’s deadlines areachieved. Produce financial statements in accordancewith the JTC policies and procedures accurately with the regulatory deadlinesand the deadlines agreed with the client. To project manage theclient audit process according to an agreed timetable to ensure all parties aredelivering as agreed and the manager is informed of any obstacles and/ordelays. Quickly and diligentlyaddress client queries and questions to ensure resolution thereof and toestablish and maintain a good working relationship with client. Maintain investorregisters and ensure only authorized changes are made and that these are donein a timely manner. Subject to clientapprovals, respond to any investor queries that may arise. ESSENTIAL REQUIREMENTSCA (SA). Completion of articles/trainee contract at an accounting/auditing firm. Good accounting and investment product knowledge. Minimum of 5 years investment fund administration or related experience (an advantage but not a prerequisite). Ability to produce work accurately, on time and sometimes under pressure. Good technical knowledge of accounting standards (IFRS/UK GAAP). Able to manage own time and projects. Attention to detail and pro-active in nature.

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